Tour Rates, Deposits, Registration

NON-REFUNDABLE DEPOSIT of €3,000 Euro per person is due at the time of booking. The final balance of all registration fees is due by June 1, 2025. Partial payments can be made in the system portal as requested. All payments are non-refundable once made. The suppliers will not issue refunds therefore we cannot issue refunds to travelers. We strongly encourage the purchase of travel insurance to protect your investment.

PAYMENTS may be made using MasterCard, Visa or American Express. 

THE ACCOMMODATIONS in Tuscany are in a “borgo”, which is a cluster of homes and apartments like a little village. Travelers will have a private villa and be on a shared property with other guests. As villa sizes range from 2-3 bedroom units, you are welcome to bring along any family or friends to join you for the events outside the conference meetings. Depending on your booking choice, there could be a shared villa having its own wing, bedroom, private bathroom with shared kitchen living room; a perfect opportunity to share your time with travel companions... or make new friends!

LUGGAGE RESTRICTIONS: Each passenger is entitled to bring 1 full-size suitcase and 1 carry-on. We are traveling in vans that cannot accommodate more luggage than that, so please do not overpack.

THIS IS AN ACTIVE EXPERIENCE and we will be walking on cobblestone streets and climbing hills and stairs. By signing off on these terms and conditions, you are warranting that you have the requisite physical abilities to participate in this trip and are assuming all risk that arises from your participation.

PASSPORTS/VISAS: All travelers MUST have a valid passport to travel internationally. Italy requires that passports are valid for 6 months from your return date and have a minimum of  two empty pages for stamps. PASSPORT CARDS ARE NOT VALID FOR TRAVEL INTERNATIONALLY VIA AIR. It is each traveler’s responsibility to be aware of entry requirements of each country prior to travel based on his/her individual nationality, citizenship, travel history, and criminal record. If you have any legal issues that could prevent you from traveling outside of the United States, it is your responsibility to verify your ability to travel. Examples include (but are not limited to) overdue alimony or child support payments, DUI, IRS, pending warrants, legal convictions, federal charges, and inclusion on the no-fly list. Transformations Tuscany & Val di Chio Eventi are not responsible for travelers who are denied entry due to passport/visa requirements or legal issues.

DISCLAIMER: Transformations Tuscany & Val di Chio Eventi act only as agents in all matters connected with the making and securing of reservations for transportation, accommodations, tours, and/or other arrangements for the clients of these agencies and as an agent for various disclosed principals and contractors in the form car rental companies, tour or sightseeing companies, restaurants, hotels, owners or contractors providing accommodations, transportation, and/or other services, hereinafter referred to as “Suppliers”. Transformations Tuscany & Val di Chio Eventi do not own, manage, control or operate any company or service which would fit into the classification of “Supplier.” Transformations Tuscany & Val di Chio Eventi shall not be or become liable or responsible for any loss, injury, or damage to person, property or otherwise in connection with any accommodations, transportation or other services resulting directly or indirectly from any acts of God, including but not limited to dangers incident to the sea, fire, breakdown in machinery or equipment, acts of governments or other authorities, de jure or de facto wars, whether declared or not, hostilities, civil disturbances, strikes, riots, thefts, pilferage, epidemics, quarantines, medical or customs regulations, defaults, delays or cancellations of or changes in itinerary, routing or schedules from any cause beyond the control of this travel agency or from any loss or damage resulting from insufficient and/or improperly issued passports, visas or other documents and that neither of these agencies nor any of its representatives shall be or become liable or responsible for any additional liability sustained or incurred as a result of the foregoing causes. Transformations Tuscany & Val di Chio Eventi are not responsible nor liable for defaults of “Suppliers” or any other person, company, or incorporation not directly under its control. In the case of air, ship, rail, automobile, or other form of transportation, the passenger contract in use by the provider of such transportation when issued shall constitute the sole contract between the passenger and the “Supplier.”

TRAVEL INSURANCE: Travel Insurance is highly recommended for all travelers on all trips. If you choose not to purchase travel insurance, you are acknowledging that even cancellations due to natural disasters (such as hurricanes), medical/personal emergencies, etc. are going to be subject to penalties.

TRAVEL DOCUMENTS: Travel documents will be sent to you no later than ten (10) days prior to departure date. Please read through these documents immediately; unnoticed misprints, misspellings, incorrect dates etc. are not the responsibility of Transformations Tuscany. It is very important that you take your travel documents with you in addition to passports and a major credit card.

AIRLINE SCHEDULE CHANGES & CANCELLATIONS: Airlines frequently change their flight schedules and may even cancel flights entirely. Since you are booking your own flights, it is your responsibility to stay on top of those changes and notify us so that the rest of the itinerary can be revised accordingly. If this change will delay you so you miss the departing shuttle time, you will be required to book an additional transfer service or arrive by train. Of which, you should be able to file a refund claim with the airline or travel insurance company in the case this was an error on their end.

ITINERARY: Itinerary schedule subject to change for weather or any unforeseen logistical circumstance.